09 October, 2009

Manage your Contacts

Most of us have Contacts spread among many systems and it takes a lot of effort to keep them in sync or they're not in sync and you find yourself re-entering contacts in each system. With the help of Outlook (2003), LinkedIn, Gmail, My Digital Life, and Contact Scrubber for Outlook, I was able to sync a majority of my Contacts.

Here are the steps I used:
  1. I downloaded and installed the LinkedIn Toolbar for Outlook. With the toolbar app, I was able to add Contacts from LinkedIn into my Outlook Contacts -- the master list.
  2. Then I used TeamScope's Contact Scrubber for Outlook to merge any duplicates that Outlook hadn't already picked up.
  3. Next with the help of My Digital Life blog, I exported my Gmail Contacts and imported them into Outlook.
  4. Again I used Contact Scrubber for Outlook to merge duplicates.
  5. Then with the help of My Digital Life again, I exported my Outlook Contacts and imported them into Gmail.
Notes:
  • Contact Scrubber for Outlook is a Trial that works with 1000 contacts or less. I also had to try twice before getting it to install on my XP computer.
  • My iPhone keeps sync'd with Outlook, so I had no additional work for my phone.
  • Over time Outlook and Gmail will accumulate differing new Contacts, but a repeat of the process will bring them back in sync. (With the new LinkedIn Toolbar, those Contacts will keep in sync with Outlook.)

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